1. Personal Assistant / Management Assistant Officer
Major Responsibilities:
- Schedule and update the Director’s and Deputy Director’s calendar of appointments.
- Organise and arrange logistics for meetings and appointments.
- Prepare meeting files and take notes when necessary.
- Arrange and handle preparation for the Director’s and Deputy Director’s overseas travel.
- Provide hospitality to visitors and guests.
- Assist to organise and maintain an accurate and proper filing system and records for easy retrieval.
- Assist the events manager in the running of the event proceedings.
- Assist the finance manager in reimbursements, payment and invoicing matters.
- Assist in providing hospitality to visitors and guests.
- Assist in any other ad-hoc duties assigned.
- Covering duties as receptionist when necessary.
Qualifications & Requirements:
- Diploma in a relevant field.
- Experience in secretarial work.
- Good interpersonal, written and oral communication skills.
- Pleasant character, calm and professional working attitude.
- Competent in the use of Microsoft Word, Excel, PowerPoint and Outlook software programs.
- Preference will be given to candidates who can start immediately.
2. Finance Manager / Finance Executive
Major Responsibilities:
- Prepare budgets for research projects and programmes.
- Process financial transactions, including payments from and to the Centre.
- Track expenditure and prepare periodic financial reports.
- Prepare procurement orders, liaise with vendors, and formally receive goods/services rendered.
- Liaise with relevant university departments and external agencies on finance/administration matters.
- Supervisory or covering duties when required.
Qualifications & Requirements:
- A degree with minimum 2 years (finance or accounting qualifications would be an advantage but not essential)
- Experience in administration or business management, including financial transaction/accounting responsibility
- Good interpersonal, written and oral communication skills
- Responsible, meticulous, motivated individual.
- Competent in the use of Microsoft Word, Excel, PowerPoint and Outlook software programs. Experience with GeBiz and SAP would be advantageous.
- Preference will be given to candidates who can start immediately.
APPLICATION PROCEDURE
Interested applicants are invited to mail or email a covering letter, curriculum vitae (with the names/contact information of two referees) and the NUS personal particulars form (download here) to:
Dr Navin Rajagobal
Deputy Director, Centre for International
Address:
Centre for International Law
National University of Singapore, Bukit Timah Campus
Block B, #02-01, 469 Bukit Timah Road
Singapore 259756
Email: cil.info@nus.edu.sg
Please note that only short-listed candidates will be contacted.